Workshops

Workshops provide an informal setting for presenting, discussing and demonstrating new developments on a specific theme or domain of the CHI PLAY core areas, focusing on novel perspectives and ideas. Workshops provide great opportunities for community-building at CHI PLAY. In prior conferences, some workshops have resulted e.g. in special journal issues, books, and research projects. Others created communities and evolved into their own conferences. We especially welcome workshop proposals that bridge the gap between practitioner and researcher knowledge.

Quick Facts

All times are 23:59 Hawaii-Aleutian Time Zone (UTC -10:00).

Important Dates

  • May 25, 2018: Workshop proposals submission (by prospective workshop organizers)
  • June 24, 2018: Workshop proposals notification (to prospective workshop organizers)
  • August 1, 2018: Application deadline for prospective workshop attendees
  • August 10, 2018: Final camera-ready workshop proposals due (from accepted workshop organizers)

Submission

  • Up to 4 pages (references excluded) in SIGCHI Extended Abstract Format
  • Submissions are not anonymous and should include all author names, affiliations, and contact information
  • Submissions must be made using the Precision Conference System [link to be announced]

CFP

Workshop format is up to the organizers, they may open their workshops to all conference participants, regardless of whether they are authors or not. Organizers may plan different activities for their workshop such as discussions, paper presentations, brainstorms, work sessions, etc.

Concise workshop proposals (max. 4 pages in SIGCHI Extended Abstract format) should include: an extended abstract, the objectives and expected outcome of the workshop, the planned activities, the background of the organizer(s), the anticipated number of participants, and the means for soliciting and selecting participants.

The page limit excludes references. Workshop submissions should not be anonymised.

Preparing and Submitting

A workshop submission must be prepared according to the Conference Extended Abstracts Format. It must be submitted via the PCS Submission System by 25 May 2018, as a single PDF file. The proposal must be no more than 4 pages (excluding references) and have the following structure:

Background: Provide a strong rationale for the workshop, describe the issues to be addressed, and state concrete goals for the workshop.

Organizers: Present the organizers’ backgrounds, including the main contact person.

Website: Provide details of the planned website, including the URL.

Pre-Workshop Plans: State your plans for recruiting and community-building (e.g. through a website or other communication with participants).
Workshop Structure: Explain in detail the workshop structure, including activities, timing, and resources.

Post-Workshop Plans: State your plans for follow-up and creation of tangible outcomes (e.g., poster presentation, publication of a workshop report, plans for a special issue of a journal).

Call for Participation: Provide a 250-word Call for Participation that will be posted on the conference site to recruit participants for your workshop. This should appear at the end of your Extended Abstract, and should include the following:

  • The format and goals of the workshop
  • The participant selection criteria
  • Requirements for position papers from prospective attendees (e.g. topics to address, page length, format)
  • Where these papers should be submitted
  • The requirement that at least one author of each accepted position paper must attend the workshop and that all participants must register for both the workshop and for at least one day of the conference.
  • A link to the workshop website.

References: Please add any relevant references using the updated SIGCHI reference format.

This Extended Abstract is the only document from the workshop which will be included in the CHI PLAY conference proceedings.

Review Process

Workshops are a curated track and highly selective.

Upon Acceptance

Please note the following milestones which must be met for all CHIPLAY Workshops:

  • Workshop organizers will be notified of acceptance or rejection by 24 June 2018.
  • Authors of all accepted workshops will receive instructions on how to submit the publication-ready copy of their Extended Abstract.
  • Workshop organizers will have until 6 July 2018 to submit their final workshop descriptions and publicize their CfPs.
  • Workshop position paper submissions from prospective workshop attendees should be due no later than 1 August 2018.
  • Final acceptances for position papers must be completed by 31 August 2018. This will give participants enough time for early registration to the conference.

After the Conference

It is expected that workshop results will be communicated to a larger audience. We ask workshop organizers to consider producing a report for publication in ACM Interactions. We encourage additional avenues of communication, such as organizing an informal Special Interest Group (SIG) at the conference, preparing an edited book or special issues of journals following the conference, or maintaining a website or email list to network with others who might be interested.

Workshop proposals, but not participants’ submissions, are archived in the companion proceedings in the ACM Digital Library. Approved workshops will take place at the conference, with attendees (and, possibly, specific submissions to the workshop – e.g. position papers) solicited and selected by the organizers.

Workshop Chairs:
Pejman Mirza-Babaei, Rafael Bidarra, workshops@chiplay.acm.org