- Clear name policy
- Recording and social media sharing
- Supportive space
- For attendees
- For presenters
- For session chairs
- Some guidelines for land acknowledgements
CLEAR NAME POLICY
To facilitate connecting with other attendees we ask you to use the name under which your submission has been published so that attendees with questions can find you on the conference platform to connect. For personal reasons you may use an alias but do not use offensive or inappropriate names.
We highly encourage adding your pronouns (They/them, She/her, He/him, etc.) after your name in Whova, Zoom, and your Discord nickname (e.g., Jane Smith (they/them)). This is to encourage accuracy and mutual respect in how we speak with one another as much as to create an atmosphere of acceptance of who people are and how they identify.
RECORDING AND SOCIAL MEDIA SHARING
We like to remind you that it is not allowed to make audio/visual/video/screen recordings and share them.
However all blocks and sessions are recorded and can be watched later via the links posted to the WHOVA platform so that no matter where we are in the world we can access the great program we have lined up.
We ask that you keep discussions about political elections and Covid-19 contained as much as possible. Times are stressful enough and we have much more creative, generative, and critical matters to discuss that will not remind us of these all too present stressors.
Be patient with technical hiccups and slips. Not everyone has similar access to internet connection and available technology, or has the same technological aptitudes.
Be sensitive, kind, and supportive: These are difficult times for most of us. You do not know who may have been directly affected by illness, violence, or death recently, so insensitive jokes, harsh criticism, and insults (intentional or not) will not be taken lightly. Similarly, if you are being critical, be positively critical–ensure your criticism is generative and supportive.
If you’re attending, regularly check-in with yourself. This is as much for your self care as it is to encourage respect for others. Ask yourself the following questions throughout the conference:
- Self-Care: CHI PLAY can be a fast-paced, highly complex experience. We emphasize taking moments throughout each day to check-in with yourself and engage in self-care. While your self-care practices are entirely your own, we feel the following sample questions are helpful in taking account of your well-being:
- Have I had enough sleep, food, water, and time to relax/decompress?
- What mood, attitude, energy and knowledge am I bringing into this space? Is it welcomed, challenging, hostile, permissive, etc.?
- Am I recognizing that others’ experiences differ from my own?
- Am I able to hold myself in good faith, trusting that others’ experiences are legitimate?
- Am I in a position to critically learn from the thoughts and experiences of others?
- Do I have the energy to not take things personally?
- Do I have the energy and resources needed to stand up for myself?
- If I can’t take time during the conference, do I have a plan or support in place for catching-up on rest after the conference?
- Appropriate speech & behavior: While methods of self-care are individual, our efforts to build norms toward an equitable environment are social. ACM’s policy against discrimination and harassment represent the baseline for appropriate and prohibited behavior. But the multiplied effects of our daily interactions happen in the space between our ability to enforce this legal policy and our generalized ideals. Each interaction contributes to what the “CHI PLAY space” feels like. You can choose to work through the following questions to reflect on how you may contribute to making space for yourself and others to be heard:
- Am I making space for others and accommodating their experiences or backgrounds?
- Have I taken care of myself to avoid being reactive?
- Have I reminded myself that my experiences and knowledge are valid, earned, and worth being heard?
- Am I being humble and not assuming expertise?
- Am I watching how much space/time/dialogue I’m taking-up, and who might be excluded or silenced as a result?
- Am I giving those around me the opportunity and time to be heard?
- Do I feel comfortable taking the space I need in order to be heard?
- Am I making assumptions about other people’s gender identity, pronouns, background, ethnicity, values, abilities, or beliefs?
- Harassment & Intervention: What constitutes harassment is defined from the viewpoint of the target. Harassment can be about territoriality (driving people out of a profession or situation), impressing others at the expense of someone else, actions to elevate yourself above someone else by diminishing them, or insulting a group of people on some basis of their identity. Harassment can be predatory (getting a thrill out of doing something shocking, and the charge comes from the person’s reaction to that). It can be resistance testing, where a harasser starts with a joke or comment, then keeps escalating to see how far they push an interaction. Ultimately, harassment is related to power: who has it, who wants it, and how it’s obtained/maintained or transferred.
- Harassment and/or discrimination can be deliberate or unintentional. We ask that everyone act in good faith, however harassment (and discrimination) often occurs alongside the best of intentions. What matters is whether others consent (to your words and actions) and if those words and actions are respectful in nature and reception. Whether consent and respect are behind your words is determined by your audience.
- In any case, harassment and discrimination are immensely harmful: to the target, to the perpetrator, to the social group, and to the organization in general. Attendees are encouraged to file a report should they experience harassment or discrimination during their time at the CHI PLAY conference. Doing so not only helps keep everyone accountable, they are a way to identify recurring issues or problematic individuals, so that we can improve not only in the moment, but over time. You may file a report by the procedures listed below. You do not have to be the target of harassment to file a report. Due to conflicts of interest or potential discomfort with reporting to one party or another, there are four separate systems to which you may file a report. Your reports will be kept confidential.
- If you experience harassment or if there are matters that you would like to address, please reach out to us at email@example.com. You are encouraged report any/all experiences of harassment/discrimination, even if someone has already filed a report. If you were witness to the event or overheard the event described to you, we encourage you to report it so long as you have obtained consent from the target. When reporting, always include the 5 W’s [who, what, where, when, why].
- SIGCHI CARES exists to serve as a resource for those who experience discrimination and/or harassment around our professional events. CARES supports such individuals by allowing them to work with established members of the SIGCHI community, who are approachable and willing to listen and help navigate the SIGCHI and ACM reporting and accountability process.
- To file an online report with the ACM, go here: https://services.acm.org/harass/harass.cfm
- To file a report with our Inclusion & Accessibility Chairs, email here: Inclusion@chiplay.acm.org
- To file a report with our General Chairs: GC@chiplay.acm.org
- To file a report with ACM, to ask questions before using the report filing form linked above, or to file a grievance if you believe the policy has been applied in an inequitable way, contact: firstname.lastname@example.org.
- After you file a report, the follow-up mechanisms vary depending on which channel was used. Contacting a conference chair (the General Chairs or Inclusion Chairs) will result in a follow-up at the contact information provided. The ACM has their own mechanisms for processing reports and so we encourage you to read their form thoroughly to know what to expect.
- Note that this Policy Against Harassment at ACM Activities is not intended to limit open discussion of the merits of particular work or issues presented at ACM events. It applies only to behaviour at ACM events and activities.
- Need to contact a specific chair or organizer? Check: https://chiplay.acm.org/2020/organizers/
- On Being a Good Bystander: Because harassment often involves power dynamics (e.g. who can speak, who is heard), many instances of harassment or discrimination go unreported. This can be because they don’t know who to tell, there’s no formal policy or response to instances when they are known, or individuals fear retaliation (labelling, impacts on career advancement, etc). Some SVs, chairs, and attendees are trained and informed in proper methods of bystander intervention. They will be around all the conference platforms and intervene where needed, but should you feel like acting against discriminatory material, consider the following:
- Have I assessed the seriousness of the situation? Often, if a situation is particularly traumatic for a target of harassment, they will be eerily calm and speak in a very calm voice. They may have an over the top reaction, indicating this may have triggered them based on something that has happened in the past. In either case, their response indicates that the severity is probably pretty bad.
- Am I safe? Assess the situation, how much it could escalate, and mentally prepare yourself for things to get worse before they get better. Remember: do not intervene if you do not feel safe to do so.
- Do I have support around me? Can I call on others in the area to help if needed?
- What can I do to make the target feel safe? Bystander interventions should almost always direct themselves at the target, ensuring their safety rather than escalating a situation with a harasser.
- If I’m intervening, have I asked the target what they need? Always ask, never tell. Listen before offering advice or solutions. Take as much time as you need to hear what the target needs to tell you. If they pause, let them collect themselves, let them get over their fight or flight response, give them time to talk before you talk about what could happen next. When someone is harassed, their autonomy has been reduced. Do what you can to put power and control back in their hands. Make it their decision what happens next (e.g. “What would you like to happen next?” “What can i do to help?” “Would you like to report this?”)
- Do I know the process for reporting and does the target want to file a report at a later time?
- Have I noted down the details to file a report myself? Remember: who, what, when, where.
If you’re presenting, check-in with yourself while preparing your public work, the evening before presenting, and directly before you present. Public engagement creates anxiety for us all, and it can be difficult to remain collected in these anxious states. Take moments for yourself to breathe and de-escalate between your presentation and any Q&As or between poster attendees. Reset and remind yourself: your voice is wanted here. Regularly ask yourself the following:
- Have I checked off all of the self-care questions above?
- Have I done what I can to feel confident and secure in my knowledge (you’re already here, your paper already accepted and approved by professionals!)?
- Have I run through my presentation and checked for any errors, technical issues, or trouble spots?
- Have I mentally prepared myself for the worst-case scenarios (questions, criticisms, errors) knowing even if they happen I’ll be fine and life goes on?
- Does any of my content contain images, phrases, slang, or references to people or situations that are sensitive in nature (to people of various genders, abilities, ethnicities, religious affiliations, cultures, ages, education levels, economic or political grouping), and that could be interpreted as offensive or unnecessary to communicating my main message?
- Do I make any jokes at the expense of a person or peoples that might offend others?
- If yes to either of the above, is this necessary?
- If necessary, then is this potentially upsetting content framed properly?
- Do I provide a content warning for potentially upsetting or emotionally-loaded content?
- Do I know the demographics of my audience?
- If yes to either of the above, is this necessary?
FOR SESSION CHAIRS
- Correspond with your session chairs and presenters via email prior to the conference. This is a good opportunity to remind them of their presentation date and time, as well as their length of time.
- Think of yourself as a mini-advocate for your authors’ work
- Request a copy of their work to familiarize yourself with their presentation. This will also allow you to prepare questions in advance
- Ask if they have questions they would like you to ask to highlight a particular aspects of their work
- Inform presenters that they should arrive approximately 15 minutes prior to session start for a short introduction and to assure that there are no technical issues.
- Ask if there is anything they would like highlighted or omitted in their introduction
- Ask for and memorize their pronouns and the correct pronunciation of their name that they provide to you.
- Ask if they have any questions about the content of their material, its suitability, if they have any special needs, or general questions.
- You should arrive early to your session prior to its going live.
- Double-check with presenters on the pronunciation of their name, institution, place of birth, and any other introductory material.
SOME GUIDELINES FOR LAND ACKNOWLEDGEMENTS
Questions to ask yourself:
- Do your research! Utilize the whose land app to see what land you are on right now. What is the history of this land ? What are the treaties and agreements, colonial and pre-colonial? See: https://www.whose.land/en/ and https://native-land.ca/
- Examine the present day relationships between Indigenous and Non-Indigenous communities within your particular location.
- Take the time to reflect on how you see yourself in this relationship. For Non-Indigenous people, ask yourself how you are benefiting from living on this land that is a traditional territory of Indigenous persons
You can take your answers to these questions and incorporate them into your land acknowledgments.
“Buried deeply are the first tracks – those of Indigenous people who have and continue to exist on this land since time immemorial – in other words – time before we can imagine time. Since those first tracks were made, there were many other tracks of those who walked at various times– overlapping – layers upon layers. Now all of our tracks lie on what was and still is First Nations Territories. Whether we chose to acknowledge it or not, we now exist in relationship to each other and to this land. A land that has and still does exist first and foremost in relationship to Indigenous people. To be in good relationship with one another requires a critical conscious awareness and acknowledgement of whose traditional lands we are now on as well as the historical and contemporary realities of those relationships”. -Sandra Styres
“By acknowledging the Land, we show humility and appreciation for the magnanimity of the peoples on whose Indigenous Land we have come to reside. Such acknowledgement expresses a readiness to receive the teachings of the Land/Mother Earth, to understand our connected histories and struggles as well as to think about our collective implications and responsibilities. As a traditional Elder, the Acknowledgment is significant for asking for, and affirming the spiritual and emotional guidance of our Ancestors and Elders. The current relevance lies in how we use knowledge responsibly to pursue a politics of futurity.” -George J. Sefa Dei
“To acknowledge this land on which we stand is to acknowledge truth. To acknowledge truth is to acknowledge connection and disconnection. To acknowledge connection and disconnection is to acknowledge the Nations who care for our mother. To acknowledge our mother is to acknowledge truth. To acknowledge truth is to acknowledge that truth is at the forefront of the conversation.” -Monique Aura, Oneida Nation
Whose Land FAQ: https://www.whose.land/en/faq
Thanking the host nation: https://www.ictinc.ca/first-nation-protocol-thanking-host-first-nation
Native-Land map (includes some global territory): https://native-land.ca/
Printable posters from the US Dept Arts and Culture: https://drive.google.com/file/d/16JkntXWdjIg_i2Vq54C7SbsiQpRvWjLT/view?usp=sharing