While no longer considered a global health emergency, COVID continues to deeply affect our communities. The Steering Committee of CHI PLAY is committed to ensuring that our community can meet in a setting that is welcoming, enjoyable, and as safe as possible for all of our members.
We therefore expect the implementation of the following measures:
- CHI PLAY conferences will provide a significant and meaningful hybrid component that does not just facilitate consumption of content, but also enables active participation within our community. Remote attendance in the conference as well as remote presentations will be supported. CHI PLAY organizers must be committed to ensuring that all conference registrants, be it remote or on-site, are able to access all content via a live stream, meaningful alternative channels, and a digital platform that allows for synchronous connections between onsite and remote attendees.
- In-person attendance of CHI PLAY and COVID rules will always be oriented around community responsibility for well-being to support those members of our community who cannot take extensive risks. This implies that we support masking in the main conference rooms, and that – where possible – designated break rooms should be provided for those who wish to mask continuously. In addition, we ask conference organizers that masks are provided to conference visitors free of charge. Beyond these elements, we encourage organizing teams to reflect on the specifics of their individual venue and set up to create the safest yet most engaging experience possible.
- CHI PLAY organizers are asked to be transparent about what attendees can expect when attending in person to allow everyone to make informed decisions about their mode of participation. In particular, this includes COVID measures in place at the venue, along with other accessibility considerations.
Beyond these specific measures, CHI PLAY conferences must respect local rules, and reconcile these with international expectations. Our conferences are never organized in a vacuum, hence policies need to align with local rules and regulations. Likewise, even in a situation where COVID is considered endemic in some parts of the world, the situation may change and require more stringent measures. Therefore, these will always be subject to change and can be updated accordingly in consultation with the Steering Committee.
CHI PLAY acknowledges the differing opinions towards COVID and masking. We hope you support the premise of these measures: staying safe should not just be an individual choice and burden. These measures are a community effort, intended to create a welcoming space for as many people as possible. We also acknowledge this is part of an ongoing debate and welcome any constructive dialogue.
This policy was drafted by the CHI PLAY steering committee.
|From September 11th, 2023||Regular Registration|